Your business,
on autopilot.
WorkPilot brings clients, jobs, scheduling, estimates, invoices and expenses together — so you can spend less time at the desk and more time on the job.
4.9 from 800+ reviews
Today · Tuesday
5 jobs scheduled
Earned today
$2,340
Pool clean — Chen
8:00 · 1h
HVAC service — Diaz
10:30 · 2h
Lawn — Patel residence
1:00 · 1.5h
Quote walkthrough
3:30 · 45m
12,000+
Jobs scheduled this month
$4.2M
Invoiced through WorkPilot
4.9★
Average customer rating
98%
On-time appointments
Everything you need to run the job
From the first quote to the final paid invoice — built for the way trades actually work.
A calendar your whole crew lives in
Drag jobs onto a shared team calendar, color-code by crew or client, and let WorkPilot send phone reminders before every appointment.
- Drag & drop scheduling
- Recurring jobs & routes
- Color-coded by crew or status
This week
Mar 18 – 24Everyone you work with, organized
Keep client history, addresses and notes in one place. Invite teammates with role-based access so they only see what they need.
- Unlimited clients & contacts
- Role-based team access
- Job history at a glance
Sarah Chen
12 jobs · $4,200
Marcus Diaz
8 jobs · $2,840
Priya Patel
21 jobs · $9,150
Beautiful estimates that close themselves
Send professional estimates clients can review and accept online. Convert to an invoice with a single click — no copy-pasting.
- One-click accept online
- Custom branding & PDFs
- Auto-convert to invoice
Estimate #1042
Kitchen remodel
Get paid faster, not later
Track every invoice from sent to paid. Built-in payment links, automatic reminders, and a clean dashboard so nothing slips through.
- Stripe & card payments
- Auto-reminder emails
- Real-time payment tracking
Outstanding
$8.4k
Paid (30d)
$24.1k
Overdue
$1.2k
Know your real profit, in real time
Log expenses on the go and tag them by job or category. WorkPilot does the math so you always know where you stand.
- Snap a receipt, log it
- Tag by job or category
- Profit dashboard built-in
March profit
$18,420 ↑ 23%
Never miss a job again
Push notifications and SMS pings keep you and your crew on time. Clients get a heads-up too, so no more 'where are you?' calls.
- Push to phone & desktop
- Optional client SMS
- Custom lead times
Job in 30 min
Pool service · 14 Oak St
Invoice paid
Patel — $1,240
Client replied
Sarah accepted estimate
Built to grow with you
Connect the tools you already use. Turn on extras as you need them.
SMS reminders
Text clients before every appointment to cut no-shows in half.
Stripe payments
Accept cards on invoices with a single 'Pay now' button.
Google Calendar sync
Two-way sync your jobs with Google Calendar in seconds.
QuickBooks export
One-click export of invoices and expenses to QuickBooks Online.
Custom branded PDFs
Your logo, colors and fonts on every estimate and invoice.
Client portal
Give clients a secure page to view jobs, quotes and invoices.
Up and running in 10 minutes
Add your clients
Import a CSV or add clients manually with contact info, addresses and notes.
Schedule jobs
Drop jobs onto the calendar, assign teammates, and let WorkPilot handle reminders.
Invoice & get paid
Send estimates, convert to invoices, and accept payments online — all in one click.
Don't take our word for it
"Cut my paperwork time in half. I used to dread Sundays — now invoices are sent before I leave the driveway."
Mike Reilly
Reilly HVAC · Austin, TX
"The shared calendar alone is worth it. My team always knows where they're going and when. Game changer."
Jasmine Carter
Carter Cleaning Co · Denver
"I tried three other apps. WorkPilot is the only one that actually felt built for guys in the field, not for accountants."
Diego Romero
Romero Landscaping · Phoenix
"Estimates that clients can accept online doubled my close rate. Seriously. The math worked itself out in 2 weeks."
Aaliyah Brooks
Brooks Electric · Atlanta
"Finally an app my crew will actually open. Reminders mean nobody's late and clients love the heads-up texts."
Tom O'Sullivan
O'Sullivan Plumbing · Boston
"I run my whole one-woman operation from my phone now. Quotes, invoices, expenses, the lot. Wish I'd found it sooner."
Lena Kowalski
Handy Lena LLC · Chicago
Simple pricing. Start free.
No credit card required. Cancel anytime.
Solo
For independent operators getting started.
- 1 user
- Unlimited clients & jobs
- Estimates & invoices
- Calendar & reminders
- Mobile app
Crew
For growing teams that need to coordinate.
- Everything in Solo
- Up to 10 teammates
- Stripe payments on invoices
- Google Calendar sync
- Custom branded PDFs
- Priority support
Business
For established businesses ready to scale.
- Everything in Crew
- Unlimited teammates
- SMS reminders included
- Client portal
- QuickBooks export
- Dedicated success manager
Questions, answered
Ready to put your business on autopilot?
Join 1,200+ service pros who closed the laptop and got their evenings back.